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Privacy Policy

Privacy Policy

Our Commitment to You (The “Human-Friendly” Version)

Hey there, hobbyist! We’re Minis for War (MFW). You trust us with your miniatures, and you can also trust us with your personal data.

We’re not a faceless corporation; we’re a team of enthusiasts who love games just as much as you do. This policy explains in simple, human terms what data we collect, why we need it, and how we keep it safe. We know this legal stuff can be dry, but transparency is key to our partnership.

1. Who We Are (The Data Controller)

The team officially responsible for your data (known legally as the “Data Controller”) is:

  • Company: B.C. MINIATURES Bartosz Chrulski
  • Address: 7a Bitwy Białostockiej Street / 3/1, 15-102 Białystok, Poland
  • NIP (VAT ID): PL9661978144
  • REGON: 368732063

2. Data Protection Contact (How to Reach Us)

If you have any questions, concerns, or requests regarding your data, you can always reach our data protection team (and frankly, just our main contact point for this) directly at:

  • Email: contact@minisforwar.com

3. The “What” and “Why” of Your Data (What We Collect and Why)

We only collect the data we absolutely need to get your army painted and delivered to your doorstep, or to stay in touch if you’ve asked us to.

Here’s a simple breakdown:

  • When you place an order (with or without an account):
    • What we collect: Your Name, Email Address, Delivery Address, Billing Address (if different), Phone Number, and (if applicable) Company Name & NIP/VAT ID.
    • Why we need it: To process your payment, fulfill your order (so the courier knows where to go!), communicate with you about your project, and meet our legal tax & accounting obligations.
  • When you create an account:
    • What we collect: Your Name and Email Address (and you can save your addresses for later).
    • Why we need it: To make your future checkouts faster and let you see your order history.
  • When you sign up for our newsletter:
    • What we collect: Your Email Address.
    • Why we need it: To send you marketing info, studio updates, and hobby inspiration (only with your specific, separate consent!).
  • When you use our contact form:
    • What we collect: Your Name and Email Address (and any info you provide in the message).
    • Why we need it: To answer your questions and provide top-notch customer service.
  • When you browse our site:
    • What we collect: Your IP address and browsing data (via cookies).
    • Why we need it: To keep our site secure, prevent fraud, and analyze traffic to see what products are popular (more on this in our Cookie Policy).

4. Our Trusted Partners (Who We Share Data With)

We can’t do everything alone. To run our studio and get your models to you, we partner with a few trusted third-party companies. We only share the data they need to do their job.

  • Courier & Logistics Companies (e.g., DHL, InPost, FedEx): To physically deliver your miniatures. They get your name, address, and contact info (email/phone) for tracking updates.
  • Payment Operators (e.g., Stripe, PayPal, WooPayments): To securely process your payment. We don’t store your credit card details; they handle all the secure processing.
  • Newsletter & Marketing (e.g., GetResponse): To manage our newsletter subscriber list and send our marketing emails (only if you opted in).
  • Analytics & Advertising (e.g., Google Analytics, Google Ads, Meta/Facebook Pixel): To help us understand how people use our site and to show you relevant ads (you can control this via our cookie banner).
  • Accounting Services: Our accountants need access to invoices to comply with tax laws.

5. How Long We Keep Your Data 

We don’t keep your data forever. We only store it for as long as it’s needed for the purpose it was collected, or as required by law.

  • Order Data: We keep records of your orders (like invoices) for the period required by Polish and EU tax law (typically 5 years after the end of the year the transaction occurred).
  • Account Data: We keep this as long as your account is active. If you delete your account, we’ll delete the data (unless it’s part of an order record we must keep for legal reasons).
  • Newsletter Data: We keep your email address as long as you remain subscribed. You can unsubscribe at any time (there’s a link in every email), and we’ll remove you from the list.

6. Your Rights 

Because we are based in Poland (European Union), your data is protected by the General Data Protection Regulation (GDPR). This gives you significant rights over your data.

You have the right to:

  • Access your data: Ask us for a copy of the personal data we hold about you.
  • Rectify (correct) your data: If you spot a mistake in your data (like a typo in your address), let us know, and we’ll fix it.
  • Erasure (be forgotten): Ask us to delete your personal data. We’ll do this unless we are legally required to keep it (e.g., for tax records).
  • Restrict processing: Ask us to “pause” using your data in certain ways.
  • Data portability: Ask us to provide you with your data in a common, machine-readable format.
  • Object to processing: Object to us using your data, especially for direct marketing (like the newsletter).

To exercise any of these rights, just email us at contact@minisforwar.com.

A Note for our US Customers (e.g., CCPA/CPRA): While we are an EU-based company, we believe in privacy for everyone. We do not “sell” your personal data in the traditional sense. However, our use of advertising cookies (like Google Ads or Meta Pixel) may be considered “sharing” for cross-contextual advertising under California law. You can opt-out of this at any time using our cookie management banner.

7. How We Protect Your Data 

We take security seriously. We use technical and organizational measures (like SSL encryption on our website) to protect your data from loss, theft, or unauthorized access.

8. Changes to This Policy

We may update this policy from time to time if we change how we handle data. If we do, we’ll post the new version here.

Last Updated: 03.11.2025

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